A set of fields are created in Relativity when the Exolution Relativity application is installed on a workspace. All these fields have names starting with “Exolution”. The fields are intended to track the processes, store document status, and errors. These fields should not be used for any purpose other than those associated with Exolution. The following is a list of the fields with data types, purpose, and update time.
| Field Name | Type | Purpose | When is it updated? |
|
Exolution Cluster ID |
Number | Assigns identifiers to each document cluster | The field updates when the users update it from the Exolution interface after creating clusters. This was used to be a default field to store the Cluster IDs, but now the users can choose a field for this purpose |
| Exolution Error | Long Text | Stores error information when a document fails to add to Exolution or fails to create a redacted file | The field updates when Add to Exolution or Create Redacted Documents is run |
| Exolution Extracted Text | Long Text | Stores Full text of the redacted Excel file | The field updates when Create Redacted Documents is run. The process overwrites any data existing in this field. If the users choose the create a separate document to store the redacted copy, then the field is still populated for the original unredacted copy of the document |
| Exolution File Locked |
Yes/No | Indicates whether or not a document is locked. When a document is locked, the users cannot create a redacted copy of it, or change the file association between the redacted file and the original file. The users, however, can continue to apply redactions in the Exolution viewer | The field updates when the button Lock Documents or Unlock Documents on the Swap Files tab is clicked |
| Exolution File Version |
Single Choice | Stores the redacted file version when the user chooses the Separate Redacted Document option on the Create Redacted Document tab | The field updates when the user runs a create redacted document function |
| Exolution Freeze Redaction | Single Choice | Stores the type of freeze applied to the document. Empty if no redaction freeze is applied. If the field is set then the possible values are Freeze Redaction Propagation, Freeze All Redactions, None | The field updates when the users run Freeze Functions on the Swap Files tab |
| Exolution Has Redactions | Yes/No | If this has value Yes when the document has redaction(s). Useful to QC whether the intended documents have redactions | The field updates real-time when users create or delete redaction(s). It can also be updated using the button Update Has Redaction on the Review Functions tab is clicked |
| Exolution Last Redaction Modified By | Fixed-Length Text | Stores the name of the user who last created or deleted a redaction on the document | The field updates real-time when users create or delete redaction(s) |
| Exolution Last Redaction Modified Date | Date | Stores date-time when last time redaction was added or deleted from the document | The field updates real-time when users create or delete redaction(s) |
| Exolution Original Document | Fixed-Length Text | Stores the control number of the original document for the newly created documents when user select Separate Redacted Document option on the Create redacted Document tab | The field updates when the user runs a create redacted document function with the load option Separate Redacted Document |
| Exolution Processing Status | Long Text | Indicates the processing status of the document for those added to Exolution. If the field has any value other than Success, then the Add to Exolution has failed for that document | The field updates when the documents are added to Exolution. The value is changed multiple times when the process of adding is running. If the document is successfully added at the end, then the value of the field will be Success |
| Exolution Redacted Document | Fixed-Length Text | The field is reserved for future use and it is not used in the current version | Not Applicable |
| Exolution Redacted File Created | Yes/No | Indicates whether a redacted file is created for the document. It is useful to QC the documents before running production to ensure that the redacted files are created for the documents | The field updates when the Create Redacted Documents function is run |
| Exolution Redacted File Created Date | Date | Stores date-time when the last time a redacted file is created for the document | The field updates when the Create Redacted Documents function is run |
| Exolution Redacted File Current | Yes/No | A flag that indicates whether any redactions are changed in a document after a redacted file is created last time | The field updates when the Create Redacted Documents function is run, and when redaction(s) are added to or removed from a document |
| Exolution Redacted File Displayed | Yes/No | Indicates whether the redacted file version of the document is displayed | The field updates when the button Link Original Files or Link Redacted Files on the Swap Files tab is clicked |
| Exolution Redacted GroupID | Fixed-Length Text | This relational field stores the artifact id of the original unredacted document for the unredacted documents and their redacted copies. This value helps to search the original documents and all their redacted copies from the Relativity saved search | The field updates when the Create Redacted Documents function is run |
| Exolution Redaction List | Long Text | A list of the redaction applied on the document, including the redaction location, the user, date-time stamp, and the redaction type. It is useful to create a redaction log or privilege log for the productions | The field updates when the Create Redacted Documents function is run. The process overwrites any data existing in this field |
| Exolution Review Complete | Yes/No | Indicates whether or not the document is marked reviewed, and it is useful to ensure that all the documents in the production population are reviewed by the reviewers | The field updates when the checkbox Is Reviewed on the Exolution interface is checked or unchecked |
Exolution creates the following field to facilitate an additional master-duplicate identification. Exolution doesn’t populate any values in this field but uses it to identify duplicate documents if the field is populated by Relativity users after documents are added to Exolution. This duplicate identification is on the top of Exolution’s built-in duplicate identification.
| Field Name |
Type | Purpose | When is it updated? |
| Exolution Feed MD5 Hash | Fixed-Length Text | Stores MD5 hash of the document | Exolution calculates MD5 hash values for each document. Some clients stamp PDF files before review and redactions, altering their MD5 Hash. This field allows to store MD5 has value of the original un-stamped PDF files so that it can be used to identify the original duplicates and propagate redactions |
If a user intends to use Exolution Feed MD5 Hash field, then it should be populated before starting redaction work.